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Comprehensive rental management software for complex operations

No matter where your business operates, inspHire Corporate is a multi-company, multi-lingual, multi-base currency enterprise-level rental ERP for hire and rental organizations that need a consolidated view of their global operations and performance.

Manage your entire rental business in one system

Enjoy global ERP system functionality with KCS hire solutions.

Global ERP system functionality

Deliver a superior level of control with inspHire Corporate’s ERP system functionality. inspHire offers a global system with the ability to see equipment from multiple companies within one centralized view. This powerful software also provides a full suite of features managing multi-company, multi-lingual and multi-currency operations.

  • View your rental equipment from multiple companies within one consolidated view.
  • Create your quotes and rental contracts in any currency with multi-currency functionality.
  • Link to multiple ERP and finance solutions to centralize your operations.
  • Automate your workflow with the Action Configuration Functionality and SmartViews.
  • Connect with your third-party products with the inspHire API.
  • Customize the system to however you and your team wish to utilize it.
KCS hire software helps you achieve rental, purchase & sales order processing success.

Rental, purchase & sales order processing

Dramatically reduce the time it takes to rental process orders. Deploy features and functionality across your rental business that will help your team manage processes with less effort and maximize equipment utilization.

  • Instantly create quotes and seamlessly convert them to rental contracts or sales orders.
  • You can set up flexible discount and pricing structures for product ranges or for specific customers.
  • Confidently commit to bookings with full visibility of your equipment availability.
  • Advanced purchase order processing allows automatic re-ordering, preferred supplier pricing, and multiple authorization levels.
  • Manage kits and packages easily - just enter one system price and auto-distribute costs across all kit components for accurate ROI and utilization reports.
KCS hire solutions deliver planning, logistics & scheduling functionality

Planning, logistics & scheduling

Say hello to hassle-free transport by ensuring all teams are in the right place and with all the necessary documents. Discover the wide range of flexible features that inspHire Corporate offers to help you improve the cost and productivity of your logistics management. Simplify the movement of your workforce and equipment with inspHire, so you can focus on keeping your customers happy. Manage all logistical activities, including third-party transport.

  • Simply allocate your drivers to deliveries, collections, warehouse transfers, and third-party transport.
  • Assign weight limitations or spread items across different vehicles to avoid overloading.
  • Email delivery and collection notes and other critical information directly to your customers.
  • Manage logistics from one centralized location or spread responsibility across multiple warehouses.
  • Dynamically allocate qualified team members to breakdown and workshop jobs.

Want to learn what we can do for your business?

Service, maintenance & repair your rental fleet with KCS Rental North America

Service, maintenance & repair

From managing inventory, and keeping on top of certification to analyzing the breakdown of servicing costs - start building your digital strategy by simplifying all workshop activity with inspHire. Not only can you make efficiencies with flexible fleet management, but you can also gain complete visibility of your return on investment.

  • Simply book items in and out of service or repair and test equipment to ensure compliance.
  • Efficiently allocate parts and labor to jobs in seconds, and analyze the ROI on each job afterward.
  • Build a historical archive of works jobs, providing an overview of rental equipment performance.
  • Create letters to inform customers of the loss or damage, with embedded photographic evidence.
  • Track profit and loss on repairs with built-in costing functionality.
  • Charge a client for internal repairs, including timesheet entry for engineers.
The rental software from KCS North America helps Flexible accounting & finance

Flexible accounting & finance

Make data-driven decisions with ease by uncovering financial insights into your rental business. From effortless invoice runs and KPI reports to analyzing customer spending and loyalty, reduce the administrative burden of entering transactions and take advantage of inspHire’s rental software. inspHire Corporate offers a range of flexible features that can streamline your financial processes, ultimately allowing you to gain valuable insight into asset performance, cost, and generated revenue.

  • Accurately raise and produce thousands of hire, sales, and workshop invoices in minutes.
  • Capture a complete picture of your ROI with the fixed asset cost and depreciation.
  • Consolidate invoices at site and customer levels, and send them out on a massive scale.
  • Integrate with your favorite accounting and finance solution to gain full visibility.
  • Capture your ROI by cross-referencing your depreciation, rental revenue, and servicing costs.
  • Easily analyze the utilization of your equipment to identify where you can make savings.
Customizable reports is a feature of the rental software from KCS North America.

Customizable reports

Extensive business intelligence dashboards and customizable reports give you the tools to clearly understand how your business, operations, and rental equipment perform. In addition, our comprehensive rental management software enables you to make informed business decisions.

  • Rich reporting suite as standard, from financial, operational to business critical.
  • Produce your own custom reports using SAP Crystal Reports.
  • Email reports to internal staff or customers automatically with the built-in report scheduler.
  • Create live rental reports showing what’s out where, revenue by product group, and more.
  • Instantly see the utilization and ROI of your rental equipment.
  • Reminders and exception reports give you the ability to change things fast.

Discover inspHire’s additional digital solutions that can further improve your hire and rental processes


Serve your customers 24 hours a day with minimal effort. Remove data input from rental desk staff and put customers in control by allowing them to; access current and historical contracts, extend or end rental periods, build new contracts, access all other vital documents, and easily see what equipment you have on rent and contracts due to end.

AP automation

An integrated product suite to automate supplier invoice processing, eliminating manual input, improving efficiency, and saving time and costs with seamless integration with Documation, specialists in accounts payable (AP) automation.

Electronic invoicing (EDI)

Implement a prompt invoicing procedure; send invoices in bulk or set recurring invoicing. Integration with Tradex allows you to do business electronically, remove labor-intensive data entry, save manual intervention and human error and create a log of information.

Document storage

Scan to PDF allows you to scan documents in bulk or individually and attach them to equipment or contracts. Easily access stored documents, send business documents to multiple locations at the click of a button, and re-print or email copy documents to customers.

Smart view reminders

Set auto task reminders on rental contracts, sales orders, purchase orders, workshop jobs, services, and inspections so that you can immediately see the relevant information, helping improve efficiency and customer service.


React immediately and make critical business decisions with real-time information presented in an easy-to-digest format, showing you how you are doing today, yesterday, last week, or last year.

Email marketing integration

Innovative integration with MailChimp allows you to; segment data to send personalized email marketing campaigns, analyze performance and create follow-up activities to ensure you’re communicating with the right people at the right time.

PAT testing

Seamlessly read and store PAT test results in inspHire with SimplyPats, ensuring your rental equipment is legally compliant at all times; flag tests due or overdue, create certificates for related equipment, log a record of all tests and track the history of PAT tested equipment.

Solutions & resources

Looking for more information? These resources may interest you:

Get in touch today

If you’d like to learn more about inspHire Corporate and how we could improve your business performance, please get in touch today.